PivotXP

Custom Builds · Multi-Activation Footprints · Registration, RFID, Kiosk Fleets

One Registration. Every Station. One Record Per Fan.

Guests register once, get a wristband or a card, and tap it at every activation in the space: photo, game, print, demo. Every output lands on the same profile, the client sees the whole footprint live, and the export at the end is one clean file. Built in house, custom to the brand, live in days for proven formats.

Get a Line-Item QuoteSee the Builds
Register once
Tablet, QR in line, or pre-registration link
Tap to trigger
RFID wristband or card opens every station
One record per fan
Photos, plays, prints, and consents together
Live dashboard
Footprint totals and per-station flow, by hour
Chevrolet's RFID-powered footprint at the 2025 MLB All-Star Fan Fest

What we built, with the numbers

Footprints we built and what they captured

Six footprints, from two stations to ten. Numbers are the case study's own.

Chevy at the 2025 All-Star Game Fan Fest

Chevrolet — via Jack Morton

Build 01 · Atlanta — 2025 MLB All-Star Fan Fest

Chevy at the 2025 All-Star Game Fan Fest

2,856
Outputs Created
5 Days
MLB All-Star Run
RFID
Powered Footprint

Built: A five-day RFID footprint: one-time registration, a wristband tap to trigger every activation, an LED-lit Corvette ZR1 showroom, a green-screen traverse with the Silverado EV, an AI baseball-card kiosk, and full engagement analytics, all on Starlink.

Lesson: The wristband is the data model. Decide what a tap should record before you decide what the stations look like.

Read the case study →
UFC X 2023

UFC

Build 02 · Las Vegas, NV

UFC X 2023

5,592
Memories Captured
10
Unique Activations
Multi-Day
Fan Experience

Built: Ten activations across consecutive event days on five-plus hardware platforms, with custom software per sponsor brand, brand-tailored output per booth, and on-site print fulfillment, all run by one PivotXP crew.

Lesson: Ten activations do not need ten vendors. One crew and one platform keep the output consistent and the client's calls to one number.

Read the case study →
Connected at Every Touchpoint: Coca-Cola at the Daytona 500

Coca-Cola

Build 03 · Daytona International Speedway · 2025

Connected at Every Touchpoint: Coca-Cola at the Daytona 500

Unified
Registration Ecosystem
3 Modes
Photo · Boomerang · GIF
Real-Time
Leaderboard Engagement

Built: A unified registration ecosystem at the Daytona 500: zero re-entry per station, a single operator view, photo, boomerang, and GIF modes bound to each profile, branded auto-overlay, and an integrated leaderboard, with a secure API integration to the client's systems.

Lesson: Zero re-entry is the guest experience metric that matters. Every form you remove from a station adds throughput.

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Connected by Design: Ally's Integrated Fan Experience at the ACC Women's Tournament

Ally / ESPN / Etzel

Build 04 · Duluth, GA

Connected by Design: Ally's Integrated Fan Experience at the ACC Women's Tournament

793
Gameplay Sessions
412
Photos Captured
597
Covers Printed

Built: One registration producing an Ally card styled like a credit card, scanned at four stations: a team-aware trophy photo, a sensor-scored Pop-A-Shot with a live top-10, and an ESPN magazine cover, with full cross-activation tracking.

Lesson: The registration layer is the product. The activations are what make guests want to scan.

Read the case study →
Seamless by Design: Wheels Up at the Masters

Wheels Up

Build 05 · Augusta, GA

Seamless by Design: Wheels Up at the Masters

1,000+
Guest Interactions
5 Days
Event Duration
Real-Time
Staff Alerts

Built: RFID access for a private clubhouse during Masters week: fabric wristbands paired with bamboo RFID cards, instant credential assignment from the registration list, real-time VIP alerts to staff by text, and a custom analytics dashboard of daily totals and peak times.

Lesson: Hospitality clients want to know who is in the room right now. RFID does that if you build the alerts in.

Read the case study →
Step Into the Ring: WWE World at WrestleMania 42

WWE · Etzel · Snickers

Build 06 · WWE World · WrestleMania 42

Step Into the Ring: WWE World at WrestleMania 42

1,050+
Registrations Processed
840
Custom Video Outputs
2,928
Landing Page Views

Built: Custom registration with a QR workflow feeding a cinematic robot-camera capture, auto profile-bound outputs, personalized microsites per fan, and real-time analytics across the WrestleMania 42 fan event.

Lesson: A personalized landing page per guest turns the delivery into a second touchpoint the client can measure.

Read the case study →

Footprint patterns we build most

Every one is custom to the sponsor mix and the brand guidelines. These are the patterns that keep coming back.

RFID wristband footprints

Register once, tap at every station. Wristbands or cards, readers at each activation, a tap-to-trigger layer, and a live footprint dashboard.

Card-based registration

A branded card, often styled like the client's product, scanned at each station. Lower cost than RFID when the stations are close together.

Kiosk fleets with one backend

Photo, GIF, trading-card, trivia, and demo kiosks running on one registration so every output is profile-bound.

Pre-registration in line

A QR in the queue collects the form while fans wait, so the kiosk only has to scan and go.

Hospitality access and alerts

Credentials for a private space, entry tracking, and real-time alerts to staff when key guests arrive.

Multi-sponsor fan fests

One crew and one platform across many sponsor activations, with brand-tailored outputs per booth and one operator view.

What ships in the cases

  • Registration stations: tablets, QR pre-registration pages, or a pre-event link, with the consent language the program needs
  • Credentials: RFID wristbands or cards, encoded on site, or printed registration cards for card-based footprints
  • Readers and the tap-to-trigger layer at every station, wired and tested before they ship
  • The kiosk fleet: photo, GIF, trading-card, trivia, demo, and print kiosks on one backend, each branded to its sponsor
  • A live operator dashboard: registrations, taps per station, outputs, peak hours, and a daily export or CRM push
  • Branded graphics, overlays, and share pages built to your art specs, never from a template
  • Road cases, printed setup guides, setup video, remote diagnostics, and a support line for show hours

A footprint with several stations needs its own network. Pair it with a Starlink kit outdoors or a bonded cellular kit indoors, and see RFID wristbands for credential options.

How a build goes

  1. 1. Send the brief

    The stations, the sponsors, the footprint plan, dates, and what the client will judge it by: registrations, outputs, dwell, or data quality.

  2. 2. Line-item estimate, same day

    With a footprint diagram and a registration flow in the client's brand when the kit allows.

  3. 3. Build and test

    Proven stations go live in days. New stations or integrations get a prototype first; every reader and kiosk is scenario-tested together before it ships.

  4. 4. Ship and staff

    Footprints this size usually ship with a PivotXP lead on site for load-in and day one, then hand off to your crew or stay through the run.

  5. 5. Redeploy

    Next event, new sponsors and creative on the same backend. A redeploy line, not a new build.

Send the Brief(704) 284-7155

No templates. Ever.

Every deployment is a custom build for your company.
Your brand guidelines, not ours.

Nothing we ship is a product with your logo dropped on it. Each program is designed and built from scratch for the brand running it, by our in-house developers and fabricators, to the brand guidelines your marketing team already enforces. Your typefaces, your colors, your motion, your tone, your legal lines. Ours never appear.

Bring the brand guidelines to the kickoff call. No formal guidelines yet? We work from your logo files and website and send a style sheet for sign-off before the build starts.

Start a Custom BuildSee Builds in Other Brands

Your typography and color system

We build to the brand book: approved typefaces, exact color values, logo clear space, and lockups. No near-miss colors, no fallback fonts.

Your voice on every screen

Start screens, prompts, consent language, share pages, and texts are written in your tone, then approved by your team before anything ships.

Your motion and sound

Transitions, idle loops, win states, and audio follow your motion and sound rules, or stay quiet if the brand says so.

Your legal and compliance lines

Official rules, disclaimers, age gates, and opt-in copy placed where your counsel wants them, word for word.

Your look on the hardware

Wraps, enclosures, and fabrication finished in the brand palette and materials. Nothing on the floor says PivotXP.

Your sign-off before it ships

You review a working build, not a mockup, and approve it against your guidelines before it goes on a truck.

Proof, not promises

The footprint case studies

A five-day RFID footprint with 2,856 outputs, ten activations on one platform at UFC X, and a zero-re-entry registration ecosystem at the Daytona 500.

All case studies

What’s on the quote

What's on a footprint quote.

No mystery line items. Every estimate is built from this list, so the client sees what the build covers and what is optional.

Get a Line-Item Quote(704) 284-7155

Every estimate is built from these same lines, so nothing shows up on the quote that you have not seen here. Send dates, city, and what you need and you will have a line-item estimate the same business day.

Registration and data capture layer

Tablet or QR registration, consent language, dedupe, live dashboard, CSV or API delivery, PII purge after close. Priced once for the program.

RFID or card credentials

Wristbands or cards, encoding, readers at each station, and the tap-to-trigger layer.

Kiosk day or program rate, per station

Photo, GIF, trading-card, trivia, or demo kiosks on the shared backend. Covers unit, software, delivery, and branding.

Custom station software

A game, leaderboard, or demo app built for one station, with its own admin.

On-site prints and takeaways

Cards, prints, magnets, posters. Priced per output type; digital-only stations skip this line.

Connectivity

Starlink or bonded cellular kit and access points sized to the footprint.

PivotXP crew on site

Lead tech for load-in and day one; additional techs per day as the station count requires.

Shipping and travel

Quoted round trip, freight for footprints; travel billed at cost with a range quoted up front.

Lead times

How much runway each kind of project needs.

Kiosk or Starlink rental

Ships the next business day after the contract is signed, timed to arrive before your setup date.

Brand an existing kiosk

Days once your art arrives. Wrap art, overlays, share page, and AI creative. Art specs sent at kickoff.

Custom software build

Days for a proven format, a few weeks for something new. In-house developers, scenario-tested before it ships.

Hardware + software concept

Weeks, not months. Fabrication, sensors, cases, and software built together under one roof.

Clickable prototype for a pitch

Days. Enough to win the room before anything is built.

Tight timeline? Say so on the form. Rentals and returning programs move in days; we will tell you honestly what a new build can hit.

FAQ

RFID or cards: which should we use?+

RFID wristbands when the footprint is large, runs several days, or needs access control and alerts. Printed or branded cards when the stations are close together and the budget is tighter. Both give one record per guest; RFID adds hands-free taps and real-time location of activity.

How does registration work in a busy footprint?+

Guests register once: on tablets at the entrance, by QR while they stand in line, or through a pre-event link. They receive a wristband or card, and every station scans or taps it. No station asks for a form again.

What does the client see during the event?+

A live dashboard: registrations, taps per station, outputs per station, peak hours, and totals by day. At the end, one export or a CRM push with every output and consent attached to the guest record.

Can different sponsors have different branding in the same footprint?+

Yes. UFC X ran ten activations with brand-tailored output per booth on one platform. Each station gets its own overlays, share page, and prints while the registration and data stay unified.

Does it need internet?+

Each station runs locally, so a dropped connection never stops a tap or a capture. The shared backend syncs when connected, and footprints usually ship with their own Starlink or bonded cellular kit so the dashboard and deliveries are live.

How long does a footprint take to build?+

Proven stations such as photo kiosks, trading-card kiosks, and timed games go live in days once brand assets arrive. A new station type or a client API integration takes weeks, not months, because our developers are in house. The registration flow can be prototyped in days for the pitch.

Who runs it on site?+

Footprints with several stations ship with a PivotXP lead for load-in and day one. From there your brand ambassadors run the stations from tablets and the PivotXP lead stays through the run or hands off, as the program needs.

What does it cost?+

Every quote is built from the lines on this page: registration layer, credentials, per-station kiosk rates, custom software, prints, connectivity, crew, and shipping. Send the footprint plan and the dates and you will have a line-item estimate the same business day.

Other build types

Touchscreen demo kiosks

Product content guests tap through, with analytics on every tap.

Sensor and throw games

Radar, sensor, and button games with real scoring.

Live leaderboards

Scoring engines and ranked displays, online or offline.

Have a footprint plan? Send the drawing.

Stations, sponsors, dates, and the number the client cares about. You will have a line-item estimate and a registration flow in the client's brand.

Get a Line-Item Quote(704) 284-7155