1. The source
A bonded cellular kit combining two carriers, checked against the venue's coverage before it ships. Outdoors with sky, a Starlink kit instead or as well.
Conference Wi-Fi · Hotels, Ballrooms + Meeting Rooms
Conference Wi-Fi Rental When the Hotel Network Is Not Enough
A bonded cellular kit as the internet source, managed access points in each room, and separate networks for registration, the stage, and attendees. From $1,500 per week, shipped to the venue, set up without an IT department.
- $1,500 / week
- Bonded kit; access points quoted per room
- Two networks
- Priority for staff and stage, guest for attendees
- Per-room coverage
- Access points mapped to your floor plan
- No IT needed
- Preconfigured, labeled, support line
How we cover a conference
One connection in, the right number of access points out, and the things that matter on their own network.
2. The rooms
Managed access points placed per room, labeled and marked on your floor plan: registration, general session, breakouts, sponsor lounge.
3. The networks
Registration, the stage, point-of-sale, and your staff on a priority network. Attendees and sponsors on a guest network with its own password.
4. The day
Plug in, take a test connection in each room, done. We can see the gear remotely and the support line answers during the event.
Who rents it
- Conference and meeting planners running multi-day programs in hotels where the house Wi-Fi is shared or metered
- Corporate events with registration kiosks, a stage, and a hybrid feed that cannot wait on the venue's IT
- Associations and nonprofits whose sponsor lounge and session rooms need a network the sponsor's demos can rely on
- Agencies producing a client conference who want one vendor for the network, the registration, and the kiosks
Registration and lead capture are what we do the rest of the week: event registration systems run on the same network.
What is on the quote
Bonded cellular kit
Two carriers, failover, priority and guest networks
$1,500 / week
Access points
Managed, preconfigured, mapped to the floor plan
Quoted per room
Data plan
Sized to headcount, days, and whether there is a stream
Quoted
Starlink add-on
When there is a patio, a roof, or a window with sky
$350 / week
PivotXP tech on site
Optional; recommended for multi-room programs
Per day
Round-trip shipping
Prepaid return label included
Quoted
Starlink or bonded cellular?
The venue decides. Here is the rule we use on every quote.
Open sky
Starlink. Cheapest, simplest, and the most common rental.
No sky
Bonded cellular. Two carriers combined into one connection, failover built in.
Stream, broadcast, or sponsor footprint that cannot drop
Both on one router. One path fails, the other carries the feed.
Not sure
Send two photos: where the devices will sit, and the nearest spot with open sky. We will tell you which kit, or whether you need one at all.
| Starlink kit | Bonded cellular kit | |
|---|---|---|
| Where is the event? | Outdoors or anywhere with open sky: lawns, lots, fields, patios, rooftops | Indoors with no sky: ballrooms, convention halls, hotel meeting rooms, dense downtown blocks |
| Can you put a dish outside within a cable run? | Yes. The dish goes on a tripod with sky view and the cable runs back inside | No. Nowhere to put a dish, or the dish would be under trees, a tent, or a tall building |
| What is it carrying? | Livestreams, registration, kiosks, photo delivery, guest Wi-Fi for a tent or a tailgate | The same things, plus trade show booths, conference rooms, and POS where the house network cannot be trusted |
| Setup | About 10 minutes with the free Starlink app. No account, no technician | A few minutes: plug in, place the antennas where the guide shows, connect by Ethernet or Wi-Fi |
| Price | $350 per week, 50 GB of priority data included | $1,500 per week, data plan sized to the job |
Longer version with the numbers behind it: Starlink vs. bonded cellular for events.
Event internet
Pick the page that matches your event
Starlink rental →
Outdoor and open-sky sites, $350/week, self-setup
Bonded cellular rental →
Indoor venues and city sites, $1,500/week, two carriers in one
Trade show booth internet →
Demo kiosks, lead capture, and POS on the show floor
Livestream internet →
Upload that holds for YouTube, Zoom, and broadcast feeds
All event internet options →
Compare kits, failover setups, and on-site support
Conference Wi-Fi FAQ
How much does conference Wi-Fi rental cost?+
A bonded cellular kit is $1,500 per week. Access points to cover extra rooms, the data plan, shipping, and an on-site tech are quoted with the order and sized to your attendee count and rooms. Hotel-provided bandwidth is usually priced per day and per device tier; for a multi-day event our kit is often the cheaper option and it is yours alone.
Can one kit cover 400 people?+
Not everyone at once on one router, and we will not pretend otherwise. What works for a 400-person conference is one bonded kit as the internet source plus managed access points placed per room, with attendees on a guest network and registration, the stage, and sponsors on a priority network. Tell us the rooms and the headcount and the quote shows how many access points you get.
Why not just use the hotel's Wi-Fi?+
Hotel Wi-Fi is shared with every guest in the building, often throttled, and the price for a dedicated allocation is set by the venue's provider. If it holds, great. Our kit is the plan for when it does not, or when you need registration and the stage to keep working regardless of what the house network does.
Does Starlink work in a hotel ballroom?+
No, the dish needs open sky. A patio or a window ledge within a cable run of the ballroom sometimes works, and we will tell you if it does. Indoors, bonded cellular is the kit, and we check carrier coverage at the venue before it ships.
Can you separate attendee Wi-Fi from the registration and stage network?+
Yes. Staff, registration, point-of-sale, and the stage laptop sit on a priority network. Attendees and sponsors sit on a guest network with their own password. If attendees saturate their network, the stage does not notice.
Will it run a hybrid session or a livestream?+
A 1080p stream needs roughly 5 to 8 Mbps of sustained upload. Bonding two carriers is what makes that hold indoors. For a keynote that cannot drop we pair bonded cellular with a Starlink kit outside, so there is no single path.
Do I need an IT person?+
No. The kit and the access points arrive preconfigured and labeled, with placements marked on your floor plan. Plug in, join the printed network, take a test connection in each room. Our support line answers during setup and the event, and we can see the equipment remotely. A PivotXP tech on site is available for multi-room footprints.
How far ahead should I book?+
Kits ship the next business day after the contract is signed. Send the venue, the dates, the rooms, and the headcount and you will have a quote the same day. For an event inside a week, call.
Conference next month? Send the floor plan.
Venue, dates, rooms, and headcount. You will have a quote today with the access-point count on it.