Your white-label event tech partner

We Build The Tech.
You Take The Credit.

Photo kiosks, AI photo ops, leaderboards and custom games, registration, and Starlink event internet, delivered under your name. We stay invisible to your client, price with room for your markup, and turn a concept deck into a line-item budget in 24 hours.

Built for show-floor reality.
Designed to make your agency look brilliant.

We’re the “quiet” tech partner agencies bring in when the activation cannot fail. That means operator-first flows, clean data, fast iteration, and stability under load—plus the hardware + software fusion required for interactive builds.

What we build

Touchscreen apps, games, wayfinders, identity workflows (QR/RFID), leaderboards, media delivery, and reporting.

How we deploy

Pre-event QA, on-site support, remote monitoring, and contingency planning—built around your run of show.

On-site experiential activation build photo

What You Can Count On
When You Bring Us In

One vendor, no seams

We build the hardware and write the software that runs on it. When something needs to change on site, the person who made it is standing there. Nothing gets blamed on an integration.

We bring the internet

A Starlink rental fleet and redundant Wi-Fi with live failover, deployed by our crew. Parking lot, ski slope, fairground: the activation never waits on venue IT.

Registration, either way

Use Pivot's own registration interface, or we tie straight into the platform your client already runs. Guests are identified once and everything on the floor recognises them, and we follow up on data compliance for your client.

Support that never clocks out

Designed, fabricated, wrapped, and run by Pivot. Our techs are on site with the build, and when they are not, remote tech support has your back 24/7.

Priced for your markup

Our quotes leave room for your margin without out-pricing the program. Ask for wholesale line items and we send them the same day. Guest-facing screens carry your client’s brand; our invoices never reach them.

Same as last year, on request

Returning programs get last year’s pricing honored, the same crew when we can, and a redeploy instead of a rebuild. And we never go around you or pitch your client.

What we deliver for agencies

Think of us as an extension of your team—handling the backend, supporting the front end, and building the systems that make your creative vision real.

Common deliverables

  • Clickable UI prototypes for fast client alignment
  • Touchscreen apps + game logic (fast, resilient, operator-friendly)
  • Registration + identity layer (QR / RFID) powered by ExperientialOS
  • Real-time leaderboards + gamification displays
  • Photo/video capture + instant delivery (SMS/email) pipelines
  • Secure vendor integrations + structured data exports
  • Pre-event QA, run-of-show planning, on-site techs + remote monitoring

How a program actually runs

This is the sequence every won program has followed. You will know what is due and when before the contract is signed.

1) Deck in, budget out

Send the concept PDF, dates, and city. Within a business day: feasibility notes, a line-item estimate, and samples you can forward.

2) Kickoff call

Guest journey, footprint, power, internet, ship-or-staff, and who owns what. We send a template pack the same day.

3) Creative due

Wrap art, overlays, share-page copy, and legal lines. The earlier they land the earlier we ship; days is normal once art is approved. AI creative is reviewed with your team for brand safety.

4) Build + QA

Software configured, hardware staged, scenario testing run. You get a walkthrough video or a live demo before anything ships.

5) Freight

Crates ship to your warehouse, the fabricator, or the venue with dimensions, weights, and power specs sent ahead for the floor plan.

6) Show + wrap

Your team runs it or our tech does. Live dashboard during the program, return labels in the case, exports delivered after close.

Your client-branded catalog

Pitching something this quarter? Send the brief.

We come back with numbers, lead times, and an edition of our Experience Catalog in your client's brand that you can put straight in the deck: their logo on the cover, live demos you can drive in the room, and a PDF for the people who were not in it. The public version is at pivotxp.com/catalog.

  • One-sheeters with pricing lines and photos per product
  • Wrap, overlay, and share-page templates
  • Crate dimensions, weights, and power specs
  • Sample data-flow and retention statement
  • Lunch-and-learn for your producers, on us
  • W-9 and certificate of insurance on request

Asset kit, ready now

Every photo, video, and render in the catalog, full resolution, organized by product, ready to drop into your client presentations.

Lead times

How much runway each kind of project needs.

Kiosk or Starlink rental

Ships the next business day after the contract is signed, timed to arrive before your setup date.

Brand an existing kiosk

Days once your art arrives. Wrap art, overlays, share page, and AI creative. Templates sent at kickoff.

Custom software build

Days for a proven format, a few weeks for something new. In-house developers, scenario-tested before it ships.

Hardware + software concept

Weeks, not months. Fabrication, sensors, cases, and software built together under one roof.

Clickable prototype for a pitch

Days. Enough to win the room before anything is built.

Tight timeline? Say so on the form. Rentals and returning programs move in days; we will tell you honestly what a new build can hit.

FAQ

Common questions from agencies about working with PivotXP.

Do you white-label your work for agencies?+

Yes, by default. Guest-facing screens, texts, emails, and share pages carry your client’s brand, our crew is introduced as yours, and our pricing and invoices are never shared with your client. Co-branded delivery is available if you prefer it.

Is there room for our markup?+

Yes. We price wholesale to agencies and leave room for your margin without out-pricing the program. Tell us the client budget and we will shape the line items to fit it.

Is travel included in the quote?+

Travel is billed at cost and only applies when we send a tech. We quote a typical range up front so it is never a surprise, and most kiosk and Starlink rentals ship to your team with no travel line at all.

Can our tour manager run the gear without your staff?+

Yes. Kiosks and hard-panel game builds ship preconfigured with a printed guide, a setup video, remote diagnostics, and a support line. That is how state fairs, auto shows, and boat shows run our units every week.

Do you honor last year’s pricing on a returning program?+

For returning programs we honor prior pricing wherever the scope is the same, and a redeploy of a proven build costs a fraction of the original because the software already exists.

What happens if something goes wrong on site?+

Depending on the event, one of two things: our tech is standing next to it, or we fix it remotely. Every unit is reachable by our team and every build is hosted online, so most issues are handled from our desk while the event keeps running. For programs where the client is in the room, a multi-unit footprint, or a first live day, we put a PivotXP tech on site. We tell you which one fits at the quote stage.

What kinds of activations do you build?+

We build custom touchscreen apps, games, leaderboards, registration/identity workflows (QR/RFID), photo + video pipelines with instant delivery, and the backend + integrations required to make it all work in live environments.

Can you integrate with our vendors and existing systems?+

Yes. We're API-first and vendor-agnostic. We can integrate with CRMs, agency tools, and third-party vendors via secure endpoints, scoped data, and structured exports.

How do you handle on-site execution and support?+

We can provide deployment planning, pre-event QA, on-site techs, and remote monitoring. We build for show-floor constraints: pacing, lines, lighting changes, connectivity, and recovery from edge cases.

What does the typical process look like?+

We start with requirements and success metrics, then rapidly prototype the UI/flow, build the system (software + hardware integration), run scenario testing, and deploy with clear run-of-show support and reporting outputs.

How do you ensure data security and privacy?+

Our systems are built with an API-first approach, allowing secure data exchange with your existing platforms while maintaining strict data privacy and compliance standards. We ensure data is clean, permissioned, and exportable.

Can you provide branded sales materials for our pitches?+

Yes. We'll build pitch decks, mockups, and visual assets using your agency's look and language—ready to drop into presentations. We can also create clickable prototypes to help you win the pitch.

What's your typical timeline for a project?+

Timelines vary by scope, but we're built for speed. We can deliver clickable prototypes in days, and full builds typically range from 4-12 weeks depending on complexity. We work within your production timelines and can scale resources to meet deadlines.

Do you work with agencies on multi-city tours or recurring activations?+

Absolutely. Our tools are designed to scale across multi-client campaigns and tours. We can build once and deploy across multiple locations, with consistent reporting and data capture at every stop.

What makes PivotXP different from other tech vendors?+

We're engineers who understand show-floor reality. We fuse software + hardware, build for reliability under load, and stay in our lane—never going around you or treating your event as a sales opportunity. Your win is our win.

Let's make you look like the genius.

If your agency needs a tech partner that shows up, thinks ahead, and stays in their lane—we're your people.

Work With Us →