Your white-label event tech partner

We Build The Tech.
You Take The Credit.

Photo kiosks, AI photo ops, leaderboards and custom games, registration, and Starlink event internet, delivered under your name. We stay invisible to your client, price with room for your markup, and turn a concept deck into a line-item budget in 24 hours.

Built for show-floor reality.
Designed to make your agency look brilliant.

We’re the “quiet” tech partner agencies bring in when the activation cannot fail. That means operator-first flows, clean data, fast iteration, and stability under load—plus the hardware + software fusion required for interactive builds.

What we build

Touchscreen apps, games, wayfinders, identity workflows (QR/RFID), leaderboards, media delivery, and reporting.

How we deploy

Pre-event QA, on-site support, remote monitoring, and contingency planning—built around your run of show.

On-site experiential activation build photo

What You Can Count On
When You Bring Us In

One vendor, no seams

We build the hardware and write the software that runs on it. When something needs to change on site, the person who made it is standing there. Nothing gets blamed on an integration.

We bring the internet

A Starlink rental fleet and redundant Wi-Fi with live failover, deployed by our crew. Parking lot, ski slope, fairground: the activation never waits on venue IT.

Registration, either way

Use Pivot's own registration interface, or we tie straight into the platform your client already runs. Guests are identified once and everything on the floor recognises them, and we follow up on data compliance for your client.

Support that never clocks out

Designed, wrapped, and run by Pivot. Our techs are on site with the build, and when they are not, every unit is reachable remotely and the engineers who built it are on the support line every show hour.

Priced for your markup

Our quotes leave room for your margin without out-pricing the program. Ask for wholesale line items and we send them the same day. Guest-facing screens carry your client’s brand; our invoices never reach them.

Same as last year, on request

Returning programs get last year’s pricing honored, the same crew when we can, and a redeploy instead of a rebuild. And we never go around you or pitch your client.

No templates. Ever.

Every deployment is a custom build for your client.
Your brand guidelines, not ours.

Nothing we ship is a product with your client's logo dropped on it. Each program is designed and built from scratch for the client running it, by our own local, in-house developers (nothing outsourced, nothing offshore), to the brand guidelines their marketing team already enforces. Their typefaces, their colors, their motion, their tone, their legal lines. Ours never appear, and neither does our name.

Bring the brand guidelines to the kickoff call. No formal guidelines yet? We work from your logo files and website and send a style sheet for sign-off before the build starts.

Your typography and color system

We build to the brand book: approved typefaces, exact color values, logo clear space, and lockups. No near-miss colors, no fallback fonts.

Your voice on every screen

Start screens, prompts, consent language, share pages, and texts are written in your tone, then approved by your team before anything ships.

Your motion and sound

Transitions, idle loops, win states, and audio follow your motion and sound rules, or stay quiet if the brand says so.

Your legal and compliance lines

Official rules, disclaimers, age gates, and opt-in copy placed where your counsel wants them, word for word.

Your look on the hardware

Wraps, enclosures, and fabrication finished in the brand palette and materials. Nothing on the floor says PivotXP.

Your sign-off before it ships

You review a working build, not a mockup, and approve it against your guidelines before it goes on a truck.

How custom builds are quoted

How a custom build is quoted to an agency.

Your client's procurement matrix wants a software line that reads like software, hardware it can compare to an AV house, and contingency where it asks for one. Our custom quotes are built that way, in this order, every time, so the markup math is yours and the comparison is never against a booth rental.

Nine lines, always in this order, so you can compare two of our quotes against each other and never against a booth rental. Send the concept deck and a budget bracket and the first version comes back the same business day.

1. Discovery and experience design

The brief becomes a build spec: guest flow, screens, scoring or capture logic, data fields, and the hardware list. Waived on returning accounts, but it always appears.

2. Software build

One fixed fee for the scoped build, with the complexity tier named: a new skin on an existing engine, a new interaction with data capture, or a multi-mode build with sensors, AI, or integrations.

3. Hardware

Itemized as pass-through: screens, kiosks, readers, sensors, printers, cases. Your team or your fabricator can supply any of it.

4. Deployment, burn-in, and configuration

Kiosk prep, pre-ship test, and the burn-in run on the real program before it leaves.

5. On-site technician days and travel

Priced per tech per day at one rate for every client; travel at cost with a range quoted up front.

6. Shipping and road cases

Round trip, parcel or freight, with return labels.

7. Post-event support window

Remote support for a set window after the event, with an optional hosting and support subscription for programs that keep running.

8. Change orders and rush terms

Written before the work, at a rate printed in the contract. Nothing is "not a problem" without a line, even when that line is waived.

9. Contingency

Added when your procurement matrix asks for one, shown as its own line.

Programs + partnerships

Ship ten programs a year with us? Sign one agreement instead.

A committed event count, a licensed core redeployed at every stop, one per-event deployment rate, a support subscription between shows, and a payment schedule that matches the season. One SOW for your client to approve, one number for you to mark up.

How Programs Work

What we deliver for agencies

Think of us as an extension of your team—handling the backend, supporting the front end, and building the systems that make your creative vision real.

Common deliverables

  • Clickable UI prototypes for fast client alignment
  • Touchscreen apps + game logic (fast, resilient, operator-friendly)
  • Registration + identity layer (QR / RFID) powered by ExperientialOS
  • Real-time leaderboards + gamification displays
  • Photo/video capture + instant delivery (SMS/email) pipelines
  • Secure vendor integrations + structured data exports
  • Pre-event QA, run-of-show planning, on-site techs + remote monitoring

How a program actually runs

This is the sequence every won program has followed. You will know what is due and when before the contract is signed.

1) Deck in, budget out

Send the concept PDF, dates, and city. Within a business day: feasibility notes, a line-item estimate, and samples you can forward.

2) Kickoff call

Guest journey, footprint, power, internet, ship-or-staff, and who owns what. We send an art spec pack the same day.

3) Creative due

Wrap art, overlays, share-page copy, and legal lines. The earlier they land the earlier we ship; days is normal once art is approved. AI creative is reviewed with your team for brand safety.

4) Build + QA

Software configured, hardware staged, scenario testing run. You get a walkthrough video or a live demo before anything ships.

5) Freight

Crates ship to your warehouse, the fabricator, or the venue with dimensions, weights, and power specs sent ahead for the floor plan.

6) Show + wrap

Your team runs it or our tech does. Live dashboard during the program, return labels in the case, exports delivered after close.

Your client-branded catalog

Pitching something this quarter? Send the brief.

We come back with numbers, lead times, and an edition of our Experience Catalog in your client's brand that you can put straight in the deck: their logo on the cover, live demos you can drive in the room, and a PDF for the people who were not in it. The public version is at pivotxp.com/catalog.

  • One-sheeters with pricing lines and photos per product
  • Wrap, overlay, and share-page art specs
  • Crate dimensions, weights, and power specs
  • Sample data-flow and retention statement
  • Lunch-and-learn for your producers, on us
  • W-9 and certificate of insurance on request

Asset kit, ready now

Every photo, video, and render in the catalog, full resolution, organized by product, ready to drop into your client presentations.

Agencies and production companies we have built for

  • 160over90
  • Jack Morton
  • Experiential Supply Co.
  • rEvolution
  • Etzel
  • EventLink
  • db Productions
  • The Team
  • Activent Marketing
  • Trigger(House
  • VML
  • Be The Machine
  • SixSpeed
  • ERXM
  • eshots
  • Squeak E. Clean Studios
  • Kehoe Designs
  • Paulette Wolf Events
  • Rose Gold Collective
  • Nexus XP
  • MKTG
  • Fluent
  • BeCore
  • Mirrored Media
  • Mightily
  • Derse
  • 360 Destination Group
  • Iris Worldwide
  • Mosaic
  • IMI Agency
  • MMGY
  • George P. Johnson
  • Freeman
  • Imagination
  • Arrow Event Management
  • WM Events
  • TEN35

What agency producers told us after the event

“Overall the experience definitely met and exceeded the expectations we had. I think the biggest thing we took from this was the engagement we saw with the photo booth vs our soccer kick game in the footprint.”
Supervisor, Experiential, 160over90

Sponsor photo kiosk with printed takeaways, FIFA World Cup 2026 fan footprint

“You all being able to quickly adjust creative as we threw curve balls was much appreciated.”
Supervisor, Experiential, 160over90

FIFA World Cup 2026 fan footprint

“The Starlink was an amazing addition that corrected challenges we had last year in terms of having a network for our 'shop' / iPads to stay connected to, despite large crowds.”
Account Supervisor, Activent Marketing

College football game-day program, second season, camera activation plus Starlink

“We are always in great hands when we are teaming up with you and the team at PivotXP.”
Account Supervisor, Activent Marketing

Repeat client, college football game-day program

“The program was extremely well received by our clients and we're already discussing ways to make it even stronger for future events.”
Senior Account Director, ERXM

Automotive sponsor AI trading card activation with on-site printing

“Everyone seemed to love it, and the tech piece ran smoothly throughout the duration of the event, which was great.”
Associate Event Producer, Rose Gold Collective

Custom phone booth tech build, Miami

“I truly appreciate all your expertise, suggestions, and professionalism leading up to the event, as well as Will's efforts on-site, both working with our team + client directly.”
Associate Director, Experiential, rEvolution

RFID entry and registration for Wheels Up at the Masters

“Both the throwing activation and the photo opp were a huge hit!”
Project Manager, Jack Morton

Army vs. Navy Game sensor throwing game and photo op

“I just wanted to say thank you for all your efforts in helping us pull off a successful event at the State Fair of Texas.”
Account team, Jack Morton

Chevrolet photo experience, State Fair of Texas 2026

“The selfie station worked awesome and fans loved it.”
Account team, MKTG

Brand photo booth in a Super Bowl LX fan space, second year

Lead times

How much runway each kind of project needs.

Kiosk or Starlink rental

Ships the next business day after the contract is signed, timed to arrive before your setup date.

Brand an existing kiosk

Days once your art arrives. Wrap art, overlays, share page, and AI creative. Art specs sent at kickoff.

Custom software build

Days for a proven format, a few weeks for something new. Local, in-house developers, never outsourced, scenario-tested before it ships.

Hardware + software concept

Weeks, not months. Software and sensor integration in house; fabrication gets a real date at the quote stage.

Clickable prototype for a pitch

Days. Enough to win the room before anything is built.

Tight timeline? Say so on the form. Rentals and returning programs move in days; we will tell you honestly what a new build can hit.

FAQ

Common questions from agencies about working with PivotXP.

Do you white-label your work for agencies?+

Yes, by default. Guest-facing screens, texts, emails, and share pages carry your client’s brand, our crew is introduced as yours, and our pricing and invoices are never shared with your client. Co-branded delivery is available if you prefer it.

Is any of it a template or a white-labeled product?+

No. Every deployment is a custom build for the client running it. The guest flow, screens, game logic, share pages, wrap, and reporting are designed and built from scratch by our local, in-house developers, to your client's brand guidelines rather than ours: their typefaces, colors, motion, tone, and legal lines. You review a working build against those guidelines before it ships.

Do you outsource or subcontract the build?+

No. Our developers are local and in house. Your program is never handed to an outsourced dev shop or an offshore team, so the people on your kickoff call are the people building it and, when a tech goes on site, the people running it. Your client's data and brand assets stay with one team the whole way through.

Is there room for our markup?+

Yes. We price wholesale to agencies and leave room for your margin without out-pricing the program. Tell us the client budget bracket and we will shape the scope to land inside it.

Do you need the client budget before you quote?+

For a custom build or a program, a bracket is enough, and we ask for one on every custom inquiry. It decides which engine we start from, how much hardware sits in our quote versus your fabricator's, and whether a tech travels. A quote shaped to the bracket lands inside your client's number instead of under or over it, and leaves your markup intact.

Is travel included in the quote?+

Travel is billed at cost and only applies when we send a tech. We quote a typical range up front so it is never a surprise, and most kiosk and Starlink rentals ship to your team with no travel line at all.

Can our tour manager run the gear without your staff?+

Yes. Kiosks and hard-panel game builds ship preconfigured with a printed guide, a setup video, remote diagnostics, and a support line. That is how state fairs, auto shows, and boat shows run our units every week.

Do you honor last year’s pricing on a returning program?+

For returning programs we honor prior pricing wherever the scope is the same. A returning mechanic is a redeploy of the licensed core with new creative, rules, and dates, so the software line is a per-deployment license rather than a new build fee.

What happens if something goes wrong on site?+

Depending on the event, one of two things: our tech is standing next to it, or we fix it remotely. Every unit is reachable by our team and every build is hosted online, so most issues are handled from our desk while the event keeps running. For programs where the client is in the room, a multi-unit footprint, or a first live day, we put a PivotXP tech on site. We tell you which one fits at the quote stage.

What kinds of activations do you build?+

We build custom touchscreen apps, games, leaderboards, registration/identity workflows (QR/RFID), photo + video pipelines with instant delivery, and the backend + integrations required to make it all work in live environments.

Can you integrate with our vendors and existing systems?+

Yes. We're API-first and vendor-agnostic. We can integrate with CRMs, agency tools, and third-party vendors via secure endpoints, scoped data, and structured exports.

How do you handle on-site execution and support?+

We can provide deployment planning, pre-event QA, on-site techs, and remote monitoring. We build for show-floor constraints: pacing, lines, lighting changes, connectivity, and recovery from edge cases.

What does the typical process look like?+

We start with requirements and success metrics, then rapidly prototype the UI/flow, build the system (software + hardware integration), run scenario testing, and deploy with clear run-of-show support and reporting outputs.

How do you ensure data security and privacy?+

Our systems are built with an API-first approach, allowing secure data exchange with your existing platforms while maintaining strict data privacy and compliance standards. We ensure data is clean, permissioned, and exportable.

Can you provide branded sales materials for our pitches?+

Yes. We'll build pitch decks, mockups, and visual assets using your agency's look and language—ready to drop into presentations. We can also create clickable prototypes to help you win the pitch.

What's your typical timeline for a project?+

We're built for speed because our developers are local and in house, never outsourced. Clickable prototypes land in days, proven builds go live in days, and new builds take weeks, not months, scenario-tested before they ship. We work within your production timelines and can scale resources to meet deadlines.

Do you work with agencies on multi-city tours or recurring activations?+

Absolutely, and we prefer to sign them as a program: a committed event count, a licensed core redeployed at every stop, one per-event deployment rate, a support subscription between shows, and a payment schedule matched to the calendar. Build once, deploy in every city, with consistent reporting and data capture at every stop. See the Programs page.

What makes PivotXP different from other tech vendors?+

We're engineers who understand show-floor reality. We fuse software + hardware, build for reliability under load, and stay in our lane—never going around you or treating your event as a sales opportunity. Your win is our win.

Let's make you look like the genius.

If your agency needs a tech partner that shows up, thinks ahead, and stays in their lane—we're your people.

Work With Us →