Common Use Cases
- Brand activations that need fast lead capture
- Sports & entertainment fan experiences
- Touring activations and multi-city programs
- Trade shows and high-volume booth traffic
High-Throughput Registration Systems
When the line is long and the stakes are high, registration has to be fast, accurate, and operator-friendly. This is not a template. PivotXP designs each flow for your brand and activation, then uses ExperientialOS to fuse the form UX, on-site hardware, and clean outputs into one system.
Kiosk + iPad flowsQR + RFID identityVendor-ready exportsOn-site support
See It In Action
Live demo, test mode only. No data stored.
Step 1 of 3
Age Verification
Test Mode Demo (no data stored)
Please enter your date of birth
You must be 18 years or older to participate.
What Goes Into a PivotXP Registration Build
Every flow is custom — designed to your brand, your activation, and the real conditions of the venue. The interactive demo above is one example; below is what the rest of the build looks like.
Outputs You Actually Need
- Consent flags and required fields captured clearly
- QR code issuance + RFID binding so identity follows the guest
- Vendor-ready exports (CSV/webhooks/API) for reporting and integrations
- Operational visibility for staff and producers
Related Modules
Registration is often step one. Pair it with gamification and real-time displays for measurable engagement.
Register Once. Scan Everywhere.
Registration is step one. From the moment a guest is registered, ExperientialOS can issue a branded credential — a QR code, an RFID wristband, a custom card, or a tracked iPad profile — that follows them through every station on your footprint. Photo ops, games, prize redemption, and content delivery all run off the same identity, with zero repeat data entry.
QR workflows
- Instant QR code issuance after registration
- Scan-to-check-in, scan-to-claim, scan-to-play
- Optional delivery via on-screen display or printed badge
RFID workflows
- Bind wristbands/cards to a guest profile
- Tap-to-trigger stations with minimal friction
- Track identity across multiple touchpoints
Data you can get
- Consent versions + campaign-required flags
- Station interactions (QR scans / RFID taps) with timestamps
- Throughput, drop-off, and conversion by station/time window
Works with vendors
- Vendor-ready exports (CSV) with clean identifiers
- Webhooks / API options for near-real-time sync
- Role-based access and scoped data sharing
Built For Lines, Built For Live
Agencies don't need another form. They need a registration system that survives real conditions and produces clean, usable outputs.
Fast Throughput
Low-friction flows that staff can assist without slowing the line.
Consent Capture
Clear opt-ins with field rules that match the activation and client requirements.
Hardware + Identity
Tie registration to QR/RFID, printers, scanners, and on-site devices.
Clean Outputs
Structured exports and integration-ready data for reporting and ROI.
Designed For Your Brand (Not A Template)
We start with your requirements, brand standards, and production realities. Then we tailor the registration UX and the on-site operating workflow so it works under load.
- Custom field sets and validation for your campaign
- Brand-matched UI, copy, consent language, and accessibility
- Identity approach that fits the experience (QR, RFID, phone, email)
- Integration-ready exports or API connections for reporting/CRM
- Operator-first flow for staff assist and exception handling
- Deployment planning and on-site support for reliability
Proven In Production
Registration That's Carried Real Activations
Three recent builds where PivotXP's registration layer wasn't a form — it was the identity backbone for the whole footprint.
Ally · ESPN · Etzel
Branded Card, One Scan, Every Activation
793
Gameplay Sessions
412
Photos Captured
597
Covers Printed
At the 2026 ACC Women's Basketball Tournament, PivotXP built a custom API-driven registration system for Ally. Guests entered their details once and received a branded card designed like a credit card. From there, a single scan unlocked the trophy photo (which auto-pulled their favorite team), the Pop-A-Shot leaderboard, the ESPN magazine cover, and prize redemption — with full cross-activation tracking on the back end.
- → Custom API-driven registration ecosystem
- → Branded physical credential (credit-card style)
- → Identity reused across 4 activations
Wheels Up · The Masters
RFID Credentials + VIP Alerts at a Private Clubhouse
1,000+
Guest Interactions
5 Days
Event Run
Real-Time
Staff Alerts
During Masters week in Augusta, Wheels Up hosted a private clubhouse where check-in had to feel invisible. PivotXP issued custom fabric wristbands paired with bamboo RFID cards, assigned through a custom interface tied directly to the event's registration list. Every entry was a single scan. Behind the scenes, the system fired automated text alerts to staff when VIPs arrived — so hosts could greet them at the door.
- → Premium RFID wristband + card credential
- → Zero check-in lines, zero repeat data entry
- → Auto-SMS to staff on VIP arrival
USAA · NFL Training Camps
Offline-Ready iPad Registration, 8 NFL Cities
2,000
Drills Completed
8
NFL Cities
100%
Uptime
USAA brought active-duty service members onto the field at eight NFL training camps for a real combine experience. PivotXP built an iPad registration that placed each participant on a team, issued a unique profile, and powered five combine drills with live scoring. The whole stack ran on a local server with no Wi-Fi dependency — perfect for stadium environments where connectivity is never guaranteed.
- → iPad signup with auto team assignment
- → Locally-hosted, offline-ready architecture
- → Profile tracked across 5 scoring stations
Pattern 1
One Registration, Many Stations
Whether it's a branded card, an RFID wristband, or an iPad profile, the credential follows the guest. Every station scans the same identity. No guest re-enters data anywhere on the footprint.
Pattern 2
Identity Triggers Personalization
Scan a card and the trophy photo auto-applies your favorite team's logo. Scan a wristband and the right staff member gets an SMS. The identity isn't just for entry — it's what makes everything else feel personal.
Pattern 3
Built for Real Conditions
Stadium Wi-Fi fails. Crowds spike. Lines back up. Our registrations have run on local servers, with redundancy and offline modes, so the system holds up when the venue doesn't cooperate.
FAQ
Do you support kiosk and iPad registration?+
Yes. We design fast, staff-assist friendly flows that work well at kiosks, iPads, and registration stations.
Can you connect registration to QR codes or RFID?+
Yes. Registration can issue a QR code and bind RFID credentials to the same profile. That identity can then be reused across touchpoints so guests don’t re-enter info at every station.
Can we get clean exports for reporting?+
Yes. We deliver vendor-ready exports (CSV) and can support webhooks/API options so agencies and brands can prove ROI and connect to other systems when needed.
What data can you capture beyond basic lead fields?+
Beyond name/email/phone, we can capture consent versions, timestamps, station interactions, throughput metrics, conversions by station/time window, and identity events (QR scans/RFID taps). The exact data model is tailored to your activation goals and reporting requirements.
Can this work with other vendors on-site?+
Yes. ExperientialOS can exchange data with other vendors via scoped exports, shared identifiers (QR/RFID), and integration methods like CSV delivery, webhooks, or APIs—so registration can be the source of truth without forcing you to replace every system on site.
Is the demo storing any data?+
No. The demo is test mode only. Submissions return a sample ID and are not written to any database.
How do you protect registration data and PII?+
Production builds use secure transport (HTTPS/TLS), least-privilege access, and controlled exports. When required, we can implement field-level encryption for sensitive values and align retention policies to the activation so agencies and brands maintain data ownership.
Can you track guest flow and conversion across an activation?+
Yes. We can instrument registration and touchpoints to measure throughput, drop-off, and conversion by station or time window, then deliver dashboards and exports for reporting and ROI.
What data do you capture at registration?+
It depends on the activation. Typical fields include name, email, phone, consent flags, and custom questions. We can minimize fields for speed and compliance while still delivering usable lead capture and reporting outputs.
Can different roles or vendors access different data?+
Yes. We can restrict access by role and scope what different teams or vendors can view and export, based on your activation requirements.
Is this a template-based registration system?+
No. PivotXP builds registration systems designed for each brand and activation. We tailor fields, consent language, identity methods (QR/RFID), integrations, and the on-site operator experience to your requirements.